Finance and Accounting for Office Administrators & Secretaries

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In today’s fast-paced business environment, office administrators and secretaries play a pivotal role in supporting financial operations. This course equips participants with the foundational knowledge of finance and accounting, enabling them to confidently handle financial tasks, assist in budget preparation, and interpret financial documents. By understanding key financial principles, attendees will enhance their value within the organization and contribute to better financial decision-making.

Objectives

By the end of this course, participants will be able to:

• Understand basic accounting principles and financial terminology.
• Assist in budget preparation and expense tracking.
• Interpret financial statements, including balance sheets, income statements, and cash flow statements.
• Manage petty cash, invoices, and other routine financial tasks.
• Apply best practices in financial record-keeping and reporting.
• Enhance collaboration with finance teams by understanding key processes and requirements.

Who Should Attend?

This course is designed for:

• Office administrators, executive assistants, and secretaries looking to expand their financial knowledge.
• Administrative professionals involved in budgeting, expense reporting, or financial documentation.
• Anyone responsible for managing petty cash, invoices, or supporting financial departments.
• Professionals seeking to enhance their career prospects with financial skills.

Course Outline

Day 1: Introduction to Finance and Accounting

• Understanding the role of finance in business operations
• Key accounting concepts and financial terminology
• The accounting cycle: from transactions to financial statements
• Workshop: Recording basic financial transactions

Day 2: Financial Statements and Their Interpretation

• Overview of key financial statements: balance sheet, income statement, and cash flow statement
• How to read and interpret financial statements for non-finance professionals
• Identifying key financial ratios and what they mean
• Practical Exercise: Analyzing sample financial statements

Day 3: Budgeting and Expense Management

• The fundamentals of budgeting: planning, preparing, and monitoring
• Techniques for tracking expenses and managing office budgets
• Understanding variances and financial forecasting
• Activity: Preparing a simple departmental budget

Day 4: Managing Petty Cash, Invoices, and Financial Records

• Best practices for handling petty cash and office expenditures
• Invoice processing: from receipt to payment
• Organizing and maintaining accurate financial records
• Practical Session: Creating a petty cash log and invoice tracker

Day 5: Financial Reporting, Compliance, and Communication

• Preparing financial reports for management and stakeholders
• Understanding financial compliance and audit requirements
• Enhancing communication with finance teams: terminology and reporting standards
• Final Workshop: Developing a financial report and presenting to the group